Go Red Robot provides dedicated, professionally managed email archiving for businesses that need reliable long-term retention, fast search and controlled access to historical communications. Connect your existing mail system without changing how your team sends or receives email.
An email archive keeps a separate, searchable record of business communications outside your team’s everyday mailboxes. It helps protect important correspondence from accidental deletion, mailbox changes and the practical limitations of keeping years of email inside active accounts.
Go Red Robot configures and manages a dedicated archive environment for your organisation. Your team continues using its existing email service while authorised users gain controlled access to retained messages when they are needed.
Search archived messages by sender, recipient, date, subject, message content and attachments.
Seven-year retention is configured by default. Shorter or longer policies can be applied to suit the organisation’s requirements.
Use separate user, administrator and auditor access so people only see the messages they are authorised to access.
Apply legal hold where selected messages or mailboxes must be protected from normal retention-based deletion.
All plans include the same service and features; only archive capacity changes. Pay annually and receive two months free.
All plans include a dedicated archive environment, seven-year default retention and the same managed features. If you require more than 20TB, contact Go Red Robot for a tailored configuration.
Select a plan based on the volume of email you need to retain. Go Red Robot can help if you are unsure.
Provide your primary domain, approximate mailbox count and current email platform.
An engineer prepares your dedicated environment and connects it to the required mailboxes.
Configured messages are retained automatically while your existing email service continues working normally.
Authorised users can search, review and export archived messages through the secure archive interface.
Each customer receives a dedicated archive environment rather than an account on a shared archive platform.
Archived messages are encrypted before storage, and access is restricted to authorised systems and users. Connections to the archive are protected using encrypted connections.
A separately managed secondary copy is maintained with an independent infrastructure provider, reducing reliance on any single platform or storage system.
Email archiving can support record keeping, internal governance, legal discovery and data-protection processes. Seven-year retention is configured by default, but shorter or longer policies can be applied where required.
The correct retention period depends on the organisation, the information being stored and any laws or industry rules that apply to it. Go Red Robot provides the technical controls and helps configure the selected policy, while the customer remains responsible for determining its legal and regulatory obligations.
Historical Email Imports
Go Red Robot can manually import historical email from existing IMAP mailboxes so that older communications become searchable alongside newly archived messages.
Historical imports are assessed separately because the time and resources required depend on the number of mailboxes, message volume and source platform.
Request an Import AssessmentCase Study
Clark Group
Go Red Robot has operated a dedicated email archive for Clark Group for approximately one year. The system provides a central location for capturing, retaining and searching the group’s business email outside its active mailboxes.
That live deployment has given Go Red Robot practical experience managing archive ingestion, search, retention and controlled access in a real business environment. The managed service offered here builds on that experience with a polished customer interface and additional independent data protection.
No. The service creates a separate long-term archive of email from your existing mail system. Your current mailboxes continue to send and receive email normally.
Go Red Robot can work with standard IMAP-based mailboxes. We will review your current mail platform and confirm the most appropriate connection method during setup.
No. Plans are priced according to archive capacity rather than mailbox count. Reasonable technical usage must remain within the resources of the selected archive plan.
Seven years is configured by default. We can configure a shorter or longer retention period based on your organisation’s requirements.
Yes. Historical email can be imported manually from existing IMAP mailboxes. Imports are assessed and quoted according to the number of mailboxes and the volume of existing email.
Yes. Authorised users can search message content and attachments and filter by sender, recipient, subject and date.
Yes. Legal hold can protect selected messages or mailboxes from normal retention-based deletion.
Yes. Archived messages can be exported in EML format by authorised users.
No service can automatically make an organisation compliant. The archive provides retention, access, search, legal-hold and auditing controls that can support your organisation’s policies and obligations.
The archive includes storage-level protection and a separately managed secondary copy with an independent infrastructure provider.
Choose an archive plan or speak directly with Go Red Robot if you need help estimating storage, planning retention or importing historical email.